Approval Services — ROC, RD & HQ | Savlana Init

MCA · Approvals

Approval Services — ROC, RD & HQ — Regulatory Approvals Beyond Standard MCA Filing.

AGM extensions, company conversions, Section 8 licences, condonation of delay, and compounding applications each require approval from the RoC, Regional Director, or MCA HQ. We prepare and file applications to the correct authority.

Certain actions under the Companies Act, 2013 require prior approval from regulatory authorities beyond the Registrar of Companies — either the Regional Director (RD), who exercises delegated Central Government powers, or MCA Headquarters for matters requiring Central Government sanction. These include applications for condonation of delay, extension of the AGM, conversion of company type, and approval for Section 8 (not-for-profit) company status, each with its own application format, attachments, and procedural requirements.

The Regional Director handles a defined set of approvals: extension of time for the AGM under Section 96(2), conversion of a public company to a private company under Section 14, approval of certain registered office changes requiring RD-level clearance, and compounding of offences under Section 441 where compounding authority vests with the RD. MCA Headquarters handles matters such as Central Government approval for managerial remuneration above Section 197 limits, Section 8 company licence applications, and specific name or conversion approvals requiring Central Government sanction.

ROC-level approvals include INC-24 for company name changes, INC-22 and INC-23 for registered office changes, and STK-2 for strike-off. Each approval route has its own timeline and, in some cases, publication or hearing requirements. We prepare and file applications to the correct authority with the required resolutions, affidavits, and supporting documents, track the application through processing, and implement the consequential MCA filings following the order.

Our Approvals Services

Condonation of Delay Application

Filing condonation applications before the RD or MCA under Section 460 for forms that can no longer be filed with additional fees.

AGM Extension Application

Applying to the RoC for extension of time to hold the Annual General Meeting under Section 96(2).

Conversion of Company Type

Managing conversion of private to public or public to private company, including RD approval where required.

Section 8 Company Licence

Applying to MCA HQ for the licence required to incorporate or convert to a Section 8 (not-for-profit) company.

Central Government Approval

Preparing applications for matters requiring Central Government (MCA HQ) sanction under the Companies Act.

RD Compounding of Offences

Filing compounding applications before the Regional Director for compoundable offences under Section 441.

Change of Financial Year

Filing with the RoC or Central Government for change of financial year end under Section 2(41) where prior approval is required.

Name Approval & INC-24 Filing

Filing RUN for name reservation and Form INC-24 for formal name change approval with the RoC.

Our Process

Authority Identification

We confirm whether the approval rests with the RoC, Regional Director, or MCA HQ — the authority, form, and procedure differ for each matter.

Application Drafting

Application, affidavit, company resolutions, and all required attachments prepared per the applicable form and rules.

Advance Publication or Notice

Where the application requires prior public notice or newspaper publication, this is arranged before submission.

Filing & Tracking

Application filed with the appropriate authority; representations made in person or in writing as required during processing.

Order Receipt & Implementation

Approval order received; consequential MCA filings and corporate record updates made in accordance with the order.

Why It Matters

✓Correct authority (RoC, Regional Director, or MCA HQ) identified for each approval

✓Application drafted with all required resolutions, affidavits, and supporting documents

✓Advance public notices arranged where required before application submission

✓Compounding applications prepared with correct penalty computation and payment

✓AGM extension filed before the due date lapses — no retrospective extensions available

✓Section 8 licence applications prepared with complete charitable object documentation

✓Application tracked through processing with representations made as required

✓Consequential MCA filings made and records updated after the approval order

Frequently Asked Questions

The Regional Director handles AGM extensions, public-to-private conversion, certain registered office changes, and compounding below ₹5 lakh. MCA Headquarters handles Section 8 company licences, managerial remuneration approvals under Section 197, and certain conversion and name matters requiring Central Government sanction.

Condonation of delay under Section 460 is applied for when a form is filed after its due date and the additional-fee late-filing route is no longer available. Compounding under Section 441 applies where an offence has been committed and the company pays a settlement sum in lieu of prosecution. Both require applications but address different types of default.

No — the application for an AGM extension under Section 96(2) must be filed before the AGM due date (typically 30 September). Extensions cannot be obtained retrospectively once the deadline has lapsed. Companies that miss the AGM must instead address the default through compounding.

A Section 8 company is a not-for-profit company that applies its income exclusively to promoting commerce, art, science, education, charity, or other prescribed objects. A licence from the Central Government (MCA HQ) is required both to incorporate and to convert an existing company to Section 8 status.

Compounding allows a company that has committed a compoundable offence under the Companies Act to settle by paying a sum — not exceeding the maximum fine for the offence — to the appropriate authority, avoiding prosecution. Not all offences are compoundable; serious violations must go through the courts or NCLT.

Processing timelines at the Regional Director's office typically range from 30 to 90 days depending on the matter and workload. Compounding applications and conversion approvals may take longer where representations or personal hearings are required by the authority.

Need a regulatory approval from the RoC, RD, or MCA HQ?

We'll identify the correct authority, prepare the application and attachments, and track it through to the approval order.