DIN eKYC Overview | Savlana Init

DIN · Overview

DIN eKYC Overview — Director KYC, Appointments, Removals, and Auditor Compliance.

Every DIN holder must file DIR-3 KYC by 30 September annually or face deactivation. Beyond KYC, director appointments, removals, partner appointments, and auditor filings each carry strict deadlines. We manage every obligation in this compliance cluster.

The Director Identification Number (DIN) is the cornerstone of director-level compliance in India — every individual who holds or intends to hold a directorship in any Indian company must have a valid, active DIN. Keeping a DIN active requires an annual KYC verification (DIR-3 KYC or DIR-3 KYC Web) filed by 30 September each year. A DIN not KYC-verified by this date is deactivated by MCA, preventing the director from signing any MCA form, attesting any document, or being recorded as a director in any filing until the DIN is reactivated through DIR-3 KYC with an additional ₹5,000 fee.

Beyond the annual KYC cycle, director-level events — appointments, resignations, removals, and designation changes — each trigger a DIR-12 filing obligation for the company (and a DIR-11 filing obligation for the resigning director) within 30 days. These filings must be sequenced correctly: a director whose DIN is deactivated cannot be appointed; a director who is to be removed must go through the correct Section 169 procedure before DIR-12 is filed. For LLPs, partner appointments are governed by Form 4 and the LLP Agreement.

Auditor compliance runs parallel to director compliance but on a different statutory framework. Auditor appointments are governed by Section 139 of the Companies Act — notified to the RoC via ADT-1 within 15 days of the AGM. Mandatory auditor rotation under Section 139(2) limits individual auditors to 5 years and audit firms to 10 years for specified companies. Auditor resignations are notified by the auditor via ADT-3 within 30 days. We manage all filings in this compliance cluster — DIN KYC, reactivation, director changes, partner appointments, and the full auditor appointment lifecycle.

Our DIN & Director Services

DIR-3 KYC & Annual Renewal

Annual DIR-3 KYC and DIR-3 KYC Web filing for all DIN holders by 30 September to keep DINs active.

DIN Reactivation

Filing DIR-3 KYC with the ₹5,000 additional fee to reactivate a deactivated DIN on MCA.

Director Appointment (DIR-12)

Filing DIR-12 within 30 days of a director's appointment with consent letter and board resolution.

Director Removal (Section 169)

Managing the Section 169 removal process — board notice, special notice, EGM, DIR-12 filing.

Partner Appointment (Form 4 — LLP)

Filing Form 4 for LLP partner appointments with DPIN verification and supplementary agreement.

Auditor Appointment (ADT-1)

Filing ADT-1 within 15 days of AGM with auditor consent and eligibility certificate.

Auditor Rotation Compliance

Reviewing mandatory rotation limits (5-year individual / 10-year firm) before re-appointment is made.

Auditor Resignation (ADT-3)

Managing ADT-3 filing, casual vacancy, successor appointment, and ADT-1 for the new auditor.

Our Process

Annual KYC Calendar Setup

We map all DIR-3 KYC deadlines across the company's directors and set reminders before 30 September.

DIN Status Verification

Each director's DIN status confirmed on MCA before any appointment, filing, or AGM-related action.

Director & Partner Change Management

Appointments, removals, and partner changes processed with correct resolutions, consents, and DIR-12 / Form 4 filings.

Auditor Appointment & Rotation Review

Auditor tenure checked against rotation limits; ADT-1 filed within 15 days of AGM appointment.

Resignation & Vacancy Management

Auditor resignations (ADT-3) and director resignations (DIR-11, DIR-12) filed within statutory deadlines; vacancies filled.

Why It Matters

✓Annual DIR-3 KYC calendar set up for all DIN holders before the 30 September deadline

✓DIN status confirmed on MCA before any director appointment or filing proceeds

✓Deactivated DINs reactivated promptly with DIR-3 KYC and ₹5,000 additional fee

✓Director appointments filed via DIR-12 within 30 days with consent and board resolution

✓Director removals managed through the correct Section 169 process before DIR-12 is filed

✓LLP partner appointments coordinated with Form 4 and supplementary LLP Agreement

✓Auditor rotation tenure reviewed before each AGM to prevent inadvertent re-appointment beyond limits

✓Auditor resignation ADT-3 and successor ADT-1 filed within their respective statutory windows

Frequently Asked Questions

DIR-3 KYC is the annual KYC verification form filed by every DIN holder by 30 September. It verifies the director's Aadhaar, PAN, and contact details. A DIN not verified by 30 September is deactivated by MCA — the holder cannot sign or certify any MCA form until it is reactivated through DIR-3 KYC with a ₹5,000 additional fee.

Form DIR-12 must be filed within 30 days of the date of a director's appointment. It must be accompanied by the director's consent letter (Form DIR-2) and a board resolution recording the appointment.

Under Section 139(2) of the Companies Act, an individual auditor can hold office for a maximum of one term of 5 years, and an audit firm for a maximum of two terms of 5 years each (10 years total). After completing the maximum tenure, the auditor cannot be re-appointed for a cooling-off period.

The resigning auditor must file Form ADT-3 with the RoC within 30 days of resignation. The company must fill the casual vacancy by appointing a successor auditor (board within 30 days; EGM ratification within 3 months) and file ADT-1 for the new appointment.

No — the removal of a director before the expiry of their term requires the Section 169 procedure: special notice to the company, board meeting to issue notice, EGM with an ordinary resolution, and opportunity for the director to be heard. DIR-12 is filed only after the resolution is passed at the EGM.

Yes — every designated partner of an LLP must hold a valid DPIN (Designated Partner Identification Number) before being appointed. A DPIN is applied for via Form DIR-3 on MCA. Regular partners (non-designated) of an LLP do not require a DPIN.

Need DIN KYC, director changes, or auditor filings managed?

We'll set up your KYC calendar, manage director appointments and removals, and handle auditor ADT-1, ADT-3, and rotation compliance.