Gratuity Trust Management — Governed Properly, Funded Correctly.
An approved trust needs active governance — trustee meetings, actuarial-linked contributions, and coordination with the insurer or fund manager. We support trustees through all of it.
Contact UsOnce a gratuity trust is registered and approved, its trustees carry ongoing legal responsibility for administering the fund in line with the trust deed and Fourth Schedule conditions — approving annual contributions based on actuarial valuation, ensuring the funding arrangement stays adequate, maintaining trustee meeting records, and coordinating with the insurer or fund manager holding the corpus.
In practice, trustees are often senior finance or HR personnel who have this responsibility layered on top of their primary role, which is where structured management support matters — someone tracking the actuarial valuation cycle, preparing trustee resolutions, and flagging when the funding level has drifted from what the actuary recommends.
We provide this ongoing management support: coordinating the annual actuarial valuation, drafting trustee resolutions for contribution approval, maintaining the trust's minute book and records, and acting as the liaison between trustees, the actuary, and the insurer.
Our Trust Management Services
Trustee Meeting & Minute-Book Support
Scheduling trustee meetings, drafting agendas, and maintaining the statutory minute book for the trust.
Actuarial Valuation Coordination
Coordinating the annual actuarial valuation that determines the trust's funding requirement.
Contribution Resolution Drafting
Drafting trustee resolutions approving the employer's annual contribution based on the actuarial report.
Insurer/Fund Manager Liaison
Acting as the point of contact between trustees and the insurer or fund manager holding the trust corpus.
Trust Record-Keeping
Maintaining trust deed copies, approval orders, trustee lists, and historical resolutions in an organised compliance file.
Trustee Onboarding/Exit Documentation
Preparing documentation when a trustee is appointed or resigns from the board.
Funding Adequacy Monitoring
Flagging where the funded corpus has drifted materially from the actuarially recommended level.
Employer-HR Coordination on Payouts
Coordinating between the trust and employer HR/payroll teams on gratuity payout processing from the fund.
Our Process
Governance Baseline Review
We review the current trustee structure, meeting cadence, and record-keeping against the deed's requirements.
Annual Actuarial Cycle Setup
The actuarial valuation is scheduled and coordinated so contribution decisions are backed by a current report.
Trustee Resolution Cycle
Contribution approvals, minute-book updates, and any trustee changes are documented through the year.
Insurer/Fund Coordination
We liaise with the insurer or fund manager on contribution transfers and fund performance reporting.
Annual Handover to Compliance Filing
Management records feed directly into the trust's annual income tax and compliance filings.
Why It Matters
Frequently Asked Questions
Need ongoing support managing your gratuity trust?
We'll coordinate your actuarial cycle, trustee resolutions, and insurer liaison — so governance doesn't fall through the cracks.
